What makes SharePoint apt for an enterprise content management system?

Why SharePoint is the Preferred Choice for Document Management Systems

When we talk about data and information, we're referring to various formats, including videos, pictures, documents, emails, and more. Every sector is moving towards a paperless trend, but many people remain unaware of its pros and cons. Creating, sorting, arranging, and managing paperless data can be quite challenging.

While embracing a paperless approach is highly recommended, managing that data effectively can be a daunting task. This is where a document management system becomes essential. Many businesses are already making crucial decisions based on such systems.

In today’s post, we’ll explore why SharePoint is one of the most preferred enterprise content management systems.

1. SharePoint Is Very Affordable

• Many businesses enjoy the advantages of SharePoint, often obtaining it almost for free when purchasing servers and enterprise licenses.
• Some large organizations have access to SharePoint at no additional cost.
• If you’re not yet using this document management system, SharePoint’s licensing is highly affordable compared to other solutions.

2. Security Provided by SharePoint

• Security is a key factor when considering SharePoint solutions.
• SharePoint integrates with Microsoft Active Directory, allowing file access, modification, and sharing with robust security measures.
• All actions taken on SharePoint portals are 100% auditable.
• In case of security threats, files can be encrypted, a feature not commonly found in other management systems.
• Strong encryption ensures that even hackers cannot access your files, making it a significant benefit of investing in SharePoint solutions.

3. You Get Third-Party Support

• SharePoint alone may not be sufficient to streamline data management, especially for complex requirements.
• Third-party companies provide excellent services to develop customized SharePoint solutions tailored to your specific needs.
• Being one of Microsoft’s key products, third-party vendors are eager to integrate their solutions with SharePoint.

4. Default Records Management Features

• Collaboration improves when documents are shared with team members, aided by automated saving processes.
• Enhanced collaboration is beneficial for your company, but final drafts for clients often require hard copies for archiving.
• Using SharePoint eliminates the need for a separate catalog for final versions.
• Records Management features in SharePoint allow you to store all necessary documents in one place, with the ability to decide the storage location at your convenience.
• As final versions are locked and encrypted, you can rest assured regarding security threats.

Final Thoughts

While numerous enterprise document management systems are available in the market, none can replace SharePoint. With its robust capabilities and extensive features, you don’t need to look for other enterprise content management systems. Start leveraging the benefits of SharePoint for your business today!

Consult us for more details. Write to us at 1point1.com/contact-us.

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