The Importance of Outsourcing Medical Record Retrieval

Retrieving medical records is not a straightforward process; in fact, it can be quite complex and requires professional help. Many firms still rely on in-house teams for this task, which often leads to errors and consumes more time and resources than necessary. Medical record retrieval is not a one-person or one-time job. Hiring experts to handle the work for your firm can significantly ease the process.

In this blog, we’ll explore why record retrieval is important and how outsourcing to experts can benefit your firm.

Why Is Medical Record Retrieval Important?

Research indicates that there are an estimated 100 million requests for medical records from healthcare professionals each year. Even though electronic methods are increasingly prevalent, many of these requests still rely on manual methods like paper, fax, or mail. When firms need to use these records to handle thousands of claim requests, time is of the essence. This is one of the many reasons why medical record retrieval is crucial.

Additionally, medical records are often used in legal cases involving malpractice or personal injury. Access to accurate and complete medical records can be the difference between winning and losing a case.

Finding the necessary medical records can be challenging, especially when they are tied up in complicated retrieval processes. Instead of training your current staff or navigating lengthy procedures, outsourcing to a team of highly trained and experienced medical record retrieval service providers can greatly benefit your company.

Why Should You Hire a Professional Medical Record Retrieval Service Provider?

1. Summarized Records

When seeking data to complete your client’s case, you don’t need to sift through piles of medical history. Instead, you need records that are retrieved and summarized to help you find necessary details quickly. By hiring experienced professionals, you can avoid the clutter that takes up valuable office space. A medical record retrieval service will provide a concise overview of your client’s medical history, saving you time and improving turnaround times for your customers.

2. Accurate Data

Maintaining a complete set of records is one of the most challenging aspects of data retrieval. Multiple individuals must be contacted, and numerous records must be verified. In a busy legal environment, important documents may easily be overlooked.

When you outsource your record retrieval, the service provider employs multiple specialists focused solely on this task. This allows them to follow up on records and communicate effectively with relevant personnel, resulting in more thorough and accurate records.

3. Cost Saving in the Long Run

When you hire a medical record retrieval service, you know exactly what you’re paying for. The service provider should clearly disclose fees for each request and provide a digital copy of the records, ensuring transparency in costs.

Outsourcing can be more cost-effective than handling records in-house, particularly for gathering information for a case. This allows you to focus on core activities while ensuring efficient record retrieval.

4. Affordable Services

Using in-house staff for records retrieval can be costly, especially if you need to hire additional personnel during peak demand periods. Hiring more people than necessary can lead to wasted resources when work slows down.

Additionally, using an employee to retrieve records while they should be focused on their primary responsibilities is a misuse of talent. Outsourced services typically charge on a per-request basis, encompassing all administrative, authorization, and compliance measures.

Enlist The Experts

Handling sensitive information related to patients, insurance claims, and diagnoses requires precision and accuracy. A reliable solution is to outsource medical records retrieval to experts at 1Point1. When you partner with us for data entry work, we prioritize accuracy, speed, and quality, allowing you to focus on higher-value activities.

If you’d like to learn more about our services, reach out to us today!

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